Team Letter Checklist

It is the responsibility of the team leader to make sure each item on the Volunteer Checklist is completed prior to departure. 

 We want to make sure all questions are answered in a timely manner.  In order to do this and prevent duplication of questions, your team should refer their questions to the team leader. The team leader can then refer all questions to Robin.

 Entry Documentation

1. Application for each team member completed and mailed to  ________ 

Robin Janney

Miguel de La Madrid 2602-67

Trojes de Cristal

Aguascalientes, AGS

MEXICO 20118

2. Team member Interviews (conducted by team leader) ______________

3. Passports for each team member  ___________

4. Notarized permission slip for anyone 18 and under. Both natural parents must sign the permission slip.  It must be an original document. No copies are permissible. ____________

5. IMB insurance is required. You will need to your project number first    ___________

6. Airline tickets ___________

 Weekly Meetings: The team leader should schedule weekly meetings with his/her team to prepare them for their trip.

1. Make sure each team member has a copy of the handout “Coming to Aguas.”  The team leader should review the information with the team. 

   1. Please reinforce the dress code with team members.

2. Enlist help with Spanish phrases. ____________

3. Practice your ministry project in the States before you come. __________

   1. Practice a prayer walk in your church neighborhood ___________

4. Cover “How to Get Through the Airport”  ____________

Team Assignments:

1. Money handling/changing: ____________________ **This should not be the team leader!

2. Clean-up team ____________________

3. Set-up team  ______________________

4. Ministry team ______________________

5. Daily devotional leader ___________________

6. Nightly debriefing meeting leader ____________________

Hotel Room Assignments:

1. As soon as you receive the hotel room diagram, make your rooming assignments using the layout.

2. E-mail Robin the rooms you want and the team member’s names that will be staying in each room.

3. Robin will begin the process to reserve your rooms when she receives your rooming list.  It is important that you return the rooming assignments to Robin as soon as possible to make sure you get the rooms you want.

4. Rooms cannot be reserved until your deposit is received. You will receive your deposit amount by e-mail along with the final amount due upon arrival.  Your deposit can be sent to our stateside account in Birmingham, Alabama.